• Finance
  • Philadelphia, PA, USA
  • Full Time

ECFMG offers competitive compensation and excellent benefits including paid parking, 100% tuition reimbursement, and generous employer contribution to retirement. EOE.

ECFMG is seeking a Fee Processing Coordinator in the Philadelphia, PA office. The Fee Processing Coordinator is Responsible for all aspects of processing applicant fees for ECFMG/FAIMER services; works with other departments as appropriate to resolve account problems or with credit card gateway or bank processor; works with Fee Processing staff to ensure daily reconciliation and posting of cash receipts in PATS, Bank application, and Dynamics general ledger; responsible for oversight and timely processing of applicant email/fax requests.


  • Above average verbal and interpersonal skills.
  • Must have excellent organizational and investigative skills. 
  • Proficiency in multiple software applications including Microsoft Office, Great Plains Dynamics, internally developed applications, and Web based software.


  • Responsible for the timely and accurate processing of payments including handling of refunds, chargebacks, bounced checks, and foreign currency charges.
  • Reconciliations
  • Reconciliation of credit card deposits, responses to inquiries from bank (and/or applicants) regarding credit card charges.
  • Reconciliation and maintenance of PATS suspense account.
  • Works with supervisor on bank reconciliation-related issues.
  • Responsible for research into and resolution of inquiries concerning transaction history, inputting errors.
  • Captures and maintains bank and credit card online reporting data on daily and monthly basis.  Download incoming bank wires for dissemination and proper account distribution.
  • Prepares for supervisor's review as necessary, correspondence to applicants and operations department staff explaining adjustments to applicant accounts.
  • Makes recommendations as needed about how to better handle processing programmatically, and anticipates needed future changes in applications.
  • General assistance to department as needed for consolidations and defers.
  • Prepares and enters general ledger entries related to cash receipts.
  • Prepares and records as needed customer invoices.
  • Performs other duties as assigned by Manager.


  • Two years of fundamental understanding of fee processing procedures, certain GAAP accounting concepts, and the ability to interpret policies and procedures appropriately is required.


  • Bachelor's Degree preferred or equivalent financial work experience required.
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